Due to the unforeseen and concurrent absence of multiple officers of our Consulate General, the services provided by the Notary Office of our Consulate General and of our Edmonton branch will be suspended starting from April 15, 2023.
We apologize for the inconvenience.
In any case notary services can be requested to Canadian Notaries Public or Lawyers following the instructions available on this web page that we recommend you read with care.
Power of attorney (Procura speciale or procura generale)
A power of attorney (procura) can be either general (generale) or specific (speciale). A procura speciale deals with a single transaction or category of transactions, while a procura generale deals with any transactions related to the person being represented.
In order to be valid in Italy, a procura must be:
1. undersigned in front of a lawyer and/or notary public whose signature has already been deposited with our Notary Office (click here).
Alternatively, you may choose to contact a local lawyer and/or notary public whose signature has not been deposited with our Consulate. In this case the procura, undersigned in the presence of the lawyer/notary public, must be authenticated by the Provincial authorities in accordance to the procedure described in the section below “How to authenticate a document that has been undersigned in the presence of a lawyer/notary public in the Provinces of BC, AB, SK and the Territory of the Yukon whose signature has already been deposited with our Notary Office” (click here)
2. the original document must be submitted to the Notary Office in Vancouver to be legalized. The fee in cash or money order for the legalization is as per Art. 69 of the Table of consular fees (click here)
3. to be valid in Italy, a procura must be drawn up in Italian. This Consulate General does not provide translation services. If the document is in English, a professional Italian translation is also required. For help in finding a translator, consult this file. The translation will need to be certified as a true translation by our offices, for the fee indicated by Art. 69 of the Table of consular fees (click here).
Validation
Validation is the process of certifying that the signature of the lawyer, notary public, Canadian government official or representative of an educational institution corresponds to the same signature deposited at the Consulate.
If the signature has not been deposited with the Consulate’s legal department, documents must first be validated by Official Documents Services whose signature is in turn validated by the Consulate.
How to request the Validation of a document?
It is necessary to submit by mail to the Notary Office in Vancouver the following:
The original document to be validated; Its translation into Italian by one of the recognized translators (clicca qui per l’elenco);Legalization request form (click here) duly completed and signed;Photocopy of your valid government photo ID;Payment in cash or Money Order payable to the Consulate General of the legalization fee as per Art. 69 and of the validation of the translation (Art. 69) – 2 x Art. 69 – of the Table of consular fees (click here);Pre-paid envelope for return shipment. We advise that you take note of the tracking number in order to track the envelope.
PLEASE NOTE: Our Consulate is not responsible for any error or loss by the courier selected for the mailing of the documents.
How to authenticate a document that has been undersigned in the presence of a lawyer/notary public in the Provinces of BC, AB, SK and the Terrority of the Yukon whose signature has not been deposited with our Consulate.
The authentication must be obtained by Provincial authorities of the place of registration of the lawyer/notary public:
British Columbia:
For notaries public in the Province of British Columbia it is necessary to request the authentication of the document that has been prepared by the notary from the Society of Notaries Public of British Columbia via the “Documents Authentication” office, as per instructions available here https://www.snpbc.ca/documents-authentication/
The original document undersigned by the notary will be affixed to the “Document Authentication” to form a single document that can be legalized by our Consulate.
For lawyers in the Province of British Columbia it is necessary to request a “Certificate of Authentication” from the Law Society of British Columbia, as per instructions available here https://www.lawsociety.bc.ca/support-and-resources-for-lawyers/member-services/certificates-standing-authentication-or-notarial/
The “Certificate of Authentication” will be affixed to the original document undersigned by the notary. The original document can then be legalized by our Consulate.
Note: The BC Law Society cannot authenticate the signature of a notary public, unless the latter is a lawyer registered with said Society.
Alberta:
For lawyers and notaries public in the Province of Alberta it is necessary to request a “certificate of authentication” from the Deputy Provincial Secretary’s Office, as per the instructions available on the following website: https://www.alberta.ca/document-authentication-other-jurisdictions-countries.aspx. The original document that has been undersigned by the lawyer/notary, must first be sent to the authentication office in Alberta. Only after it has been authenticated by said office, can it be presented to our Consulate for consular legalization.
Saskatchewan:
For lawyers and notaries public in the Province of Saskatchewan it is necessary to contact ”Authentication Services del Ministry of Justice and Attorney General”, as per the instructions available on the following website: https://www.saskatchewan.ca/government/notarized-documents-legislation-maps/authenticating-notarized-documents
The original document that has been undersigned by the lawyer/notary, must first be sent to the authentication office in Saskatchewan. Only after it has been authenticated by said office, can it be presented to our Consulate for consular legalization.
Yukon:
For notaries public of the Territory of the Yukon it is necessary to request a “letter of verification”, as per the instructions available on the following website: https://yukon.ca/en/legal-and-social-supports/legal-services/find-notary
For lawyers of the Territory of the Yukon it is necessary to contact the Law Society of Yukon and request the authentication of the lawyer’s signature, as per the instructions available on the following website: https://yukon.ca/en/legal-and-social-supports/legal-services/find-notary.
In both cases, the original document that has been undersigned by the lawyer/notary must first be sent to the authentication office in the Yukon. Only after it has been authenticated by said office, can it be presented to our Consulate for consular legalization.
