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Notarile

 

Notarile

Legalisation services

 

Power of attorney

 

A power of attorney (POA) may be either general or specific. The latter deals with a single transaction or category of transactions, while a general POA deals with any transactions being carried out in Italy involving the person being represented.
As of January 2, 2020, those who need a power of attorney for legal purposes in Italy can contact our Consulate General in Vancouver if a draft of the document has already been prepared by a notary public or lawyer in Italy. Otherwise, they can contact a local lawyer or notary public (for a reference list please see below).
If the POA has been drafted in Italy, applicants should send an email to notarile.vancouver@esteri.it including:
- applicant's complete name, date and place of birth and permanent address
- type of POA required
- the POA draft (attached, in Word format).
Our Notary office will reply to the request within 7 days, schedule an appointment for the applicant to come to the Consulate to sign the document.
Applicable consular fees for POAs are listed on our Forms page (art. 17A for general POAs, art. 18A for specific POAs.)
Applicants who need a power of attorney with urgency, or who cannot travel to Vancouver to sign it at our offices, can sign the document in the presence of a local lawyer or notary public and then have our Notary office legalize the lawyer's/notary public's signature. Our office can only legalize the signature of those lawyers/notaries public whose signature specimens have been deposited with our Consulate General together with a Certificate of Good Standing issued by the Society of Notaries Public of the relevant Province.
Click here to download a list of some of the lawyers and notaries public whose signature specimens are deposited with our Consulate General.



Authentication of signatures

The authenticity of a signature is confirmed by a consular official witnessing the actual signing of a document by the person therein described.
For this reason, personal attendance at the Consulate is required, along with valid ID and the document to be signed.

 

Statutory declarations and attested affidavits

1. Statutory Declarations

It is not necessary to authenticate the signature on a statutory declaration signed by an Italian citizen or citizen of an E.U. member-country.
What is a statutory declaration?
It is a written statement on unstamped paper, signed and dated by the declarer, dealing with any of the following situations, facts and personal information:

- Birth, place of residence and citizenship.
- Enjoyment of political rights.
- Vital statistics.
- Family composition.
- Certification of existence.
- Death of a spouse, lineal descendant or ascendant.
- Birth of a child.
- Postings on public service notice boards or listings.
- Academic degree, professional title, completed exams, specialisation, qualification, background, skills upgrade, and technical qualifications.
- Income or financial information, even for the purpose of obtaining benefits and advantages, relief from support obligations, a "codice fiscale" (Italian social insurance number), a "partita IVA" (Italian sales tax number), as well as other personal information included in tax records.
- The situation of being unemployed, or being in receipt of a pension and the pension category, the status of being a student or housewife.
- The position of legal representative of physical or legal persons, of legal guardian, curator and the like.
- Membership in associations and social clubs.
- All positions related to the fulfilment of military obligations.
- No criminal record.
- The status of being a dependant.
- Any information which is personal direct knowledge and which is found in vital statistics records.

A statutory declaration can substitute for a corresponding certificate, and can be submitted by mail, together with the related application form as well as a photocopy of a valid piece of photo I.D. (Italian or other E.U. member-country).

Please note, that the aforementioned declaration must deal only with situations, facts or personal information which can be verified by the Italian authorities (i.e. Italian birth certificate, Italian academic degree, etc.).
A statutory declaration dealing with information which can only be confirmed by the Canadian authorities (i.e. certificate of Canadian citizenship, Canadian marriage) would not be accepted, due to the fact that it would not be possible to verify the information.

To fill out a statutory declaration, please use the specific form: "Dichiarazione sostitutiva di certificazione " see form section on this website.

2. Attested Affidavits

In an attested affidavit, signed before an authorized official, a person can state all situations, facts, and other personal information not mentioned in the preceding list, barring the exceptions directly prohibited by law.

The affidavit can also deal with situations, facts and personal information relating to other matters about which the declarer has direct knowledge (spouse, children, parents etc.).

There is no need to authenticate the signature on an attested affidavit if it is part of an application or is thereof attached, the opposite being true if it is not.

 

"Buoni Postali Fruttiferi" (Postal Interest-Bearing Securities) and "Libretti di Risparmio Postali" (Postal Savings Account)

 "Buoni Postali Fruttiferi (BPF)" (Postal interest-bearing securities) and "Libretti di Risparmio Postali" (postal savings accounts) may be cashed into Canadian currency by submitting an application to the "Ministero delle Poste e Telecomunicazioni" and attaching therewith the passbook.

The applicant's signature must be authenticated by the Consulate (free of charge). 

 

Validation

Validation is the process of certifying that the signature of the lawyer, notary public, Canadian government official or representative of an educational institution corresponds to the same signature deposited at the Consulate.

If the signature has not been deposited with the Consulate's legal department, documents must first be validated by Official Documents Services whose signature is in turn validated by the Consulate.


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