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Legalisation services



In order to reduce lengthy processing periods, the Consulate General requests that proxies required for use in Italy be drawn up by any Canadian lawyer (in B.C., Alberta, Saskatchewan and the Yukon) or notary public (in B.C. and Alberta only). The services of this office are limited to the legalisation (see "Validation" below) of the signature of the notary/lawyer, so as to make the document valid in Italy.
For this same reason, a proxy which is written in English or French by a Canadian lawyer or notary public, must first be translated into Italian and the translation must be certified by a consular official.


Below is a brief list of some of local notary publics and lawyers able to prepare a proxy in Italian:
-          Agnoloni, Andrea – Suite 219 – 700 Marine Drive, North Vancouver. Tel: 604 987 8101
-          Antonello, Terry – Suite 1600, 10025 – 102A Street, Edmonton (Alberta). Tel: 1888 425 2620
-          Boscariol, Anita – Suite 1200 – 1075 West Georgia Street, Vancouver. Tel. 604 688 1301
-          Boscariol, Celso – Suite 1200 – 1075 West Georgia Street, Vancouver. Tel. 604 688 1301
-          Citton, Luca - 700 - 595 Burrard Street, Vancouver, Tel. 604 647 4165
-          Manning, Linda – 475 Vancouver Street, Prince George. Tel: 250 563 6008
-          Petronio, Armand A. – 208 – 1899 Willingdon Avenue, Burnaby. Tel: 604 299 8371
-          Riccio, Andrea – 1730, 639 - 5 Avenue SW, Calgary, Alberta T2P 0M9 - Tel: (403) 919-7003 - Email
Salvador, Laurie – Suite 101, 9830 Second Street, Sidney (Vancouver Island). Tel: 250 656 3951
-          Velletta, Michael John – 4th Floor – 931 Fort Street, Victoria, BC V8V 3K3. Tel: 250 383 9104
-          Von Antal, Marco Alessio Carlo Kumar - 1040 W Georgia Street, Vancouver. Tel: 604 638 7504

The following information is usually required:

- personal details about the procurator (name and surname, place and date of birth, address and occupation);
- list of functions the procurator is to perform (for example: purchasing or selling a house or piece of land, withdrawing funds, carrying out banking transactions, acting as a legal representative in judiciary proceedings, dealing with procedures pertaining to inheritance, inheritance renunciation, etc.).

In some cases, it is also necessary to provide additional information which must be included in the proxy itself, for example:

- purchasing or selling a house or a piece of land: its location and cadastral references;
- settling an estate: personal details regarding the deceased (name, place and date of birth);
- registering a court decision in Italy: detailed information about the persons involved, date of the court decision and the name of the Canadian judicial authority;
- when selling a vehicle: type of vehicle, license plate number, vehicle registration number;
- withdrawing funds:
- "buono postale fruttifero" (postal interest-bearing security): serial number and amount, "codice fiscale" number;
- "libretto postale" (postal savings account): account booklet number, issuing Post Office, "codice fiscale" number;
- "conto corrente" or "conto a risparmio bancario" (bank account or investment certificate) – account number, bank designation and number (or location) of the financial institution where the account was opened, "codice fiscale" number.

Proxies may be either general or specific.

Special proxies deal with a single transaction or category of transactions; while general proxies deal with any transactions being carried out in Italy involving the person being represented.

Special and general proxies can be revoked; in this case, a copy of the original proxy is required.

Authentication of signatures

The authenticity of a signature is confirmed by a consular official witnessing the actual signing of a document by the person therein described.
For this reason, personal attendance at the Consulate is required, along with valid ID and the document to be signed.


Statutory declarations and attested affidavits

1. Statutory Declarations

It is not necessary to authenticate the signature on a statutory declaration signed by an Italian citizen or citizen of an E.U. member-country.
What is a statutory declaration?
It is a written statement on unstamped paper, signed and dated by the declarer, dealing with any of the following situations, facts and personal information:

- Birth, place of residence and citizenship.
- Enjoyment of political rights.
- Vital statistics.
- Family composition.
- Certification of existence.
- Death of a spouse, lineal descendant or ascendant.
- Birth of a child.
- Postings on public service notice boards or listings.
- Academic degree, professional title, completed exams, specialisation, qualification, background, skills upgrade, and technical qualifications.
- Income or financial information, even for the purpose of obtaining benefits and advantages, relief from support obligations, a "codice fiscale" (Italian social insurance number), a "partita IVA" (Italian sales tax number), as well as other personal information included in tax records.
- The situation of being unemployed, or being in receipt of a pension and the pension category, the status of being a student or housewife.
- The position of legal representative of physical or legal persons, of legal guardian, curator and the like.
- Membership in associations and social clubs.
- All positions related to the fulfilment of military obligations.
- No criminal record.
- The status of being a dependant.
- Any information which is personal direct knowledge and which is found in vital statistics records.

A statutory declaration can substitute for a corresponding certificate, and can be submitted by mail, together with the related application form as well as a photocopy of a valid piece of photo I.D. (Italian or other E.U. member-country).

Please note, that the aforementioned declaration must deal only with situations, facts or personal information which can be verified by the Italian authorities (i.e. Italian birth certificate, Italian academic degree, etc.).
A statutory declaration dealing with information which can only be confirmed by the Canadian authorities (i.e. certificate of Canadian citizenship, Canadian marriage) would not be accepted, due to the fact that it would not be possible to verify the information.

To fill out a statutory declaration, please use the specific form: "Dichiarazione sostitutiva di certificazione " see form section on this website.

2. Attested Affidavits

In an attested affidavit, signed before an authorized official, a person can state all situations, facts, and other personal information not mentioned in the preceding list, barring the exceptions directly prohibited by law.

The affidavit can also deal with situations, facts and personal information relating to other matters about which the declarer has direct knowledge (spouse, children, parents etc.).

There is no need to authenticate the signature on an attested affidavit if it is part of an application or is thereof attached, the opposite being true if it is not.


"Buoni Postali Fruttiferi" (Postal Interest-Bearing Securities) and "Libretti di Risparmio Postali" (Postal Savings Account)

 "Buoni Postali Fruttiferi (BPF)" (Postal interest-bearing securities) and "Libretti di Risparmio Postali" (postal savings accounts) may be cashed into Canadian currency by submitting an application to the "Ministero delle Poste e Telecomunicazioni" and attaching therewith the passbook.

The applicant's signature must be authenticated by the Consulate (free of charge). 



Validation is the process of certifying that the signature of the lawyer, notary public, Canadian government official or representative of an educational institution corresponds to the same signature deposited at the Consulate.

If the signature has not been deposited with the Consulate's legal department, documents must first be validated by Official Documents Services whose signature is in turn validated by the Consulate.